ILEHA Executive Committee Minutes June 20, 2022

Joe Pavona called the meeting to order at 7:06 pm. In attendance were Sean Looman, Cindy Carson, Joe Pavona as well as Board members Jill Garnett and Carol Chapman. Joe explained that the purpose of calling an Executive Committee (comprised of Board Officers per ILEHA Bylaws) meeting was to facilitate decision making on matters of urgency as a quorum was not available for a Board meeting within a reasonable timeframe of needed decisions.
Plantings for new island on Sequoia Trail: The Committee discussed planting and pricing options as well as reviewed photos. After much discussion, the members settled on a conifer tree for the middle of the island surrounded by low growing junipers of 3-4 feet with mulch surrounding all plantings to help hold in moisture. The total for the project was estimated to be between $1,200 and $1,500, depending on the number of low growing shrubs and amount of mulch. Cindy moved to accept this option and Sean seconded. The motion passed unanimously.

Removal of trees and tree trimming at entrance: The committee reviewed price quotes for cutting down and removal of Box Elder tree on east side of entrance near property line, and, trimming of nearby tree and removal of trimmings for $600. Additionally, cutting down and removing the dying Ash tree on corner of Comanche and Cochise was quoted at $200. Cindy moved to accept the proposal and Sean seconded. The motion was unanimously approved.

Dues Billings-Annual Meeting-Election: The Committee entered into discussion on how best to resynchronize the schedule of ILEHA annual administrative activities as they were disrupted due to the Covid 19 pandemic. After considerable discussion, the Committee concluded that it was important to realign the annual homeowners meeting, election, and dues mailing as previously established and consistent with our bylaws—especially given that our fiscal year is June 1^st. thru May 31^st. In order to accomplish this, a consensus plan was developed around extending all current Board member terms by one year and returning to having our annual homeowners’ meeting early in June, beginning with June 2023, with dues billings and election mailing in May. Sean moved approval of the plan with Cindy seconding the motion. The motion was unanimously approved.