- Joe Pavona called the meeting to order at 7:05 pm. New Board members Ned Walker, Colin Philips and Dan Dapkus were introduced and welcomed. Other Board members in attendance were Joe Tonnos, Katie McPherson, Jill Garnett, Sean Looman, Carol Chapman, Joe Pavona, and Cindy Carson.
- Approval of Minutes
- The Minutes of the May 23, 2023, meeting were unanimously approved with a motion by Katie McPherson and seconded by Joe Tonnos.
- Reports
Treasurer: Sean Looman provided written reports for both the Operating and Legal Accounts for the period ending July 31, 2023. Both accounts were in balance. Following discussion, Jill Garnett moved to accept the report and Cindy Carson seconded. The reports were unanimously approved.
LINC: Cindy Carson reported that there was no new information and Treasurer Looman confirmed that our annual dues of $120 had been paid.
Membership: See report below under Old Business, Neighborhood Events.
Maintenance: Joe Pavona reported that all maintenance was on schedule and that all properties were looking good. Lawns and More agreed to mow properties on the Friday prior to our Saturday August 19th block party instead of the usual Thursday. The reseeding of grass for the new island on Sequoia has been moved back until this fall.
Webmaster: See website project update below under Old Business.
- Old Business
Hannah Farms Update: Joe Pavona reported, after confirming with Meridian Township, that there is no new activity or interest in the property adjacent to ILE.
Surface Water/Lake Levee Update: Joe Pavona reported that our Ingham County Commissioner, Mark Polsdofer, will be meeting with our State Senator Sam Singh in early September regarding possible funding for both the lake levee and surface water studies.
Website Project Update: Sean, Joe P, and Joe T reported that Smart Homes Smart Offices (SH/SO) has the ILEHA rebuilt website up and running. They further presented a quote from SH/SO for web hosting and annual support services of the ILEHA website. This would include enterprise hosting with automatic offsite backups; website domain hosting (ileha.org), transfer, and email forwarder ([email protected]); and website maintenance and contracted discounted support. The quote for these activities was $916 annually and includes requested verbiage and image changes of less than 15 minutes labor total per month. An option was also presented for up to 2 hours per month of labor instead of the 15 minutes. This quote was $2,040 annually. After much discussion Sean moved that we do not renew our contract with DreamHost and instead contract with SH/SO for the $916 annual option and re-evaluate in one year. Ned Walker seconded, and the motion was unanimously approved.
New Directory: Katie reported the latest progress on the collection of homeowner contact information for the directory. Discussion followed focused on online directory vs hard copy. It was concluded that the primary source of the directory would be a printable version online with hard copies available to those homeowners who request it.
Neighborhood Events: Katie reminded of upcoming neighborhood events with a focus on the August 19th Summer Send Off Neighborhood Block Party. The Association will provide hot dogs, along with covering the cost of the band. Homeowners will bring a dish to pass or dessert, potluck style. Board member Joe Tonnos and the Garage Sale Band will provide music entertainment.
- New Business
Adm. Fee for Filing of Liens: Joe P and Sean updated the Board on the amount of time and effort it takes to not only file but release property liens of non-paying dues ILE homeowners, and, that an administrative fee should be considered to help off-set the expenses. Further discussion and decision were tabled for a future meeting.
Philips Request, 4530 Comanche Drive: The homeowner submitted a request, with plans, for a fence to enclose an in-ground swimming pool. After discussion and review, Katie made a motion to approve the request as submitted, Joe T seconded. The motion was unanimously approved.
- Next Meeting: The next meeting will be on September 26, 2023, at 7 pm.
- Adjournment: Katie moved and Joe T seconded. The meeting adjourned at 9:11 pm.